Guidelines for the submission of articles to 01

The Subject Centre publishes a learning and teaching newsletter/magazine entitled 01 three times a year, which will be made available in electronic format from this website.

Each A4 sized full colour issue is around 36 pages long, and follow an easy to read newsy, journalistic style - we have taken our inspiration from Science magazine for the editorial style.

There are already several excellent peer reviewed learning and teaching journals which are well established and respected. We do not wish to compete with journals such as:

• Medical Education
• Medical Teacher
• Journal of Dental Education
• The Journal of Veterinary Medical Education
• ADEE
• and the education sections in the BMJ and BDJ

We hope to complement these by providing an extra dissemination route for projects and services from an early stage in their existence and for highlighting good practice in the sector.

We have drawn up some draft editorial and copyright guidelines, below.

An editorial board made up of subject centre staff and experts in the field take an editorial overview, checking that the newsletter is accurate and represents the work of the constituency with integrity.

We hope that the newsletter will provide opportunities to disseminate news and information about your work.

If you have any further ideas about content for subsequent issues we would love to hear from you. To send ideas to us or ask questions please email enquiries@medev.ac.uk or call Suzanne Hardy, Senior Advisor (Communication) on 0191 222 5888.

Length

As a rough guide, a one-page article is 500 words maximum, a two-page article 1,000 words, etc.

Usually articles will fit on one, two, or, in rare cases, three pages.

Style

Articles should be written in clear, concise and accessible language. They should be understood by and interesting to readers from outside your own field, across the subject constituencies (medicine, dentistry and veterinary medicine) and beyond these into the generic learning and teaching communities.

Avoid the use of jargon, acronyms and overly technical terms. Commercial publications (such as Science) with a more journalistic style rather than straight peer reviewed academic journals are a guide to what we are looking for.

The articles may be partially re-written by the editorial board to ensure a consistent style throughout the newsletter.

Content and structure

Your article should start with a short summary of the subject matter. In the main article, try to present an overview of your work that will lead the reader to want to find out more. When writing about something such as a research project, for the subject centre newsletter you should concentrate on aims and findings, rather than methodology. Some kind of brief outline methodology is of course needed, but bear in mind you are giving readers an introduction to your work, not a definitive report.

Images

We would like to include pictures and graphics to illustrate your articles, wherever possible. If you have graphs and tables please include them as separate image files, bearing in mind the guidelines about technical writing above.

Please send us pictures, graphs, tables, illustrations, diagrams of photographs - related to the article and/or of the authors. Ensure you have copyright for any images (see below).

Images should be sent at as high a resolution as you can send us, so that it is suitable for printing, and should be a minimum of 200 dpi (screenshots are at 72dppi, but should be as large as possible) and of an appropriate size (at least passport sized!).

Please send your images as graphics files separate from the text document containing the body text of your submission. For example - send us myarticle.doc or myarticle.rtf plus myimage1.jpg, myimage1.png, myimage1.tiff, myimage1.gif, etc.

Please add a placeholder for images diagrams in context together with a caption. e.g. Diagram 1: showing the internal workings of the haptic device (insert haptic1.jpg here).

Images and diagrams should be labelled clearly and sent as separate image files. Please do not embed images in your .doc or .rft documents.

Where an image is unsuitable for printing, we reserve the right to remove it and its references from the article. If this causes contextual difficulty, we will contact the first author.

Names and contact details of authors

Please make sure you include the full title, first and last name, position, institution and email address of every author. in the newsletter, following our standard format: e.g. Laurie Taylor, Professor of Sociology, Department of Sociology, University of Poppleton, laurie.taylor@poppleton.ac.uk or Dr Mary Taylor OBE, Centre for Academic Development, University of Poppleton, mary.taylor@poppleton.ac.uk. Please note that some titles/job descriptions may not appear in the final copy, but we require them for accuracy (we would hate to get this wrong!).

References

If you include references, they must be as part of your word count and in proportion to the length/style of the article.

Acknowledgements

We encourage acknowledgements of funding or image sources, or contributors who are not authors, please follow the format for authors above and clearly indicate where it is an acknowledgement. We will use our discretion in how to present these.

Submission

All article submissions should be typed up and e-mailed to Suzanne Hardy (enquiries@medev.ac.uk) as email attachments in .doc or .rtf format with images as separate files. Unfortunately we are unable to accept paper submissions.

There is a sample template available to download.

We have periodic deadlines which we must meet in order to lay articles out, proof, print and distribute the newsletter. If we are holding space for your article we receive it later than the deadline, it may be held over for a later issue.

Deadlines

Proofing and corrections

We reserve the right to edit work for factual accuracy, clarity, format, design and layout. In any case where major editing is required, we will contact the first author.

It is not possible to circulate final (galley) proofs prior to publication as our deadlines for printing are always extremely tight. If you have any questions or special requests, please contact Suzanne Hardy at the time of submission.

Copyright

The copyright for all material that appears in the newsletter will be retained by the original authors.

We will use the article on a 'once only' basis in the newsletter, but retain the right to re-publish electronically on the subject centre website.

If any other party wishes to re-print or otherwise use your work they will be referred to you for approval.

If you send images please make sure copyright holder has given permission. In the case of a photo this is normally the person who took the picture or the organisation he/she works for.

If you have any questions about these guidelines please e-mail Suzanne Hardy or call 0191 222 5888.